Workforce Intelligence Platform
WIP Your
Workforce Into Shape
Credential management, qualification matching, and compliance tracking purpose-built for industries where workforce qualifications are critical.
14-day free trial -- No credit card required
Platform Features
Everything you need to manage
your workforce
One platform from the first credential to the invoice, with nothing bolted on and nothing to reconcile between systems.
Personnel Database
Centralized workforce records with comprehensive profiles, certifications, and deployment history across your entire organization.
Credentials From a Photo
Photograph a licence or certificate and WIP reads it, checks it against records you already hold, and files it with the document. Create or update a person the same way.
Credential Tracking
Automated expiry monitoring, renewal alerts, and digital credential verification. Never let a critical certification lapse again.
Qualification Engine
Define role requirements and instantly match qualified personnel to positions based on credentials, experience, and availability.
Compliance & Work-Rest
Real-time compliance dashboards and gap analysis, plus hours of rest checked against STCW, MLC and USCG rule sets on approved time.
Assignments & Rotations
Assignments, rotations and travel in one place, with a live board of who is on site or on board today and who has checked in.
Timesheets & Approvals
Workers submit time and expenses from their phones. Coordinators field-approve, managers approve, and nothing reaches billing unapproved.
Invoicing & Payroll Export
Invoice clients from approved time, sync customers and invoices to QuickBooks Online, and export payroll files for ADP, Netchex, QuickBooks or your own format.
Financial Intelligence
Track workforce costs, analyze spend patterns, and forecast budgets with built-in financial reporting and analytics.
Three Audiences, One System
Your office, your workforce
and your clients
Everyone works on the same records. A worker submits time on their phone, a coordinator approves it, the client signs it off, and it bills. No re-keying, no chasing, no separate systems to reconcile.
Your office
Recruiters, coordinators, accounting and management work the whole platform from the browser or the phone app, with roles deciding who sees what.
Your workforce
Workers sign in to see their schedule, accept an assignment, check in on arrival, submit time, expenses, daily logs and forms, and keep their own documents current.
Your clients
Clients approve timesheets with a signature, see who is on their site today, request people, and pull their own reports without calling you.
On iOS and Android, not a cut-down version
Every screen the web app has, the phone app has: personnel, credentials, assignments, timesheets, invoicing, reports, settings and administration. It caches what you have already opened and queues what you submit, so a weak signal on a vessel or a site does not stop the day.
How It Works
Up and running in three steps
Add Personnel
Import your workforce data or add personnel individually. Set up profiles with certifications, qualifications, and documents.
Track Credentials
Automated monitoring of expiry dates, renewal windows, and compliance gaps. Get alerts before issues arise.
Deploy with Confidence
Match qualified personnel to roles instantly. Deploy your workforce knowing everyone meets every requirement.
Replace your spreadsheets, outdated databases, and manual tracking
with one intelligent platform designed for the complexities of credential-intensive workforce management.
Why WIP
More than just a database
WIP replaces your spreadsheets, legacy systems, and manual processes with one intelligent platform.
3 Search Modes
Quick search with grouped dropdowns, step-by-step wizard, or advanced builder. Find the right person for any role in seconds.
PDF Personnel Packages
Export complete personnel records with credentials, compliance status, and assignment history. Send to clients or auditors in one click.
Prequalification Packages
Produce the credential evidence an operator asks for, with your ISNetworld, Veriforce or Avetta member IDs on it, per person and per job.
Rate Tracking & Financial Intelligence
Track pay and bill rate progression over time. Analyze profitability by worker, client, vessel, or position with margin calculations.
Payroll Handoff
Export approved time as a file your payroll provider accepts: ADP, Netchex, QuickBooks or generic CSV. Batches are recorded so nothing is paid twice.
Automated Email Alerts
Notifications to personnel when credentials are expiring or compliance documents are missing. Stay ahead of deadlines automatically.
Industry Aware, Not Just Maritime
Nine verticals, each with its own positions, credential types, competencies and wording. A vessel is a job site in construction and an aircraft in aviation, without you configuring anything.
Enterprise SSO & Security
Single sign-on with Azure AD or Google, role-based access control, tenant isolation, credentials held in AWS Secrets Manager, and a full audit trail.
Open to Your Other Systems
REST API, signed outbound webhooks, QuickBooks Online sync, LinkedIn and Hireology applicant imports, and recipes for Make, n8n and Zapier.
CSV Import & Bulk Operations
Import your existing data in minutes. Drag-and-drop CSV upload with smart column mapping. Export reports to CSV, PDF, or Excel.
Industries We Serve
Built for any workforce where
qualifications decide who works
Nine verticals arrive configured, each with its own positions, credential types, competencies and wording. If yours is not below, it is a configuration, not a rebuild: bring your own positions, credential types, custom fields and labels, and WIP works the same way.
Maritime
Crew certifications, flag state compliance, vessel deployment
Healthcare
License verification, staffing compliance, credentialing
Construction
Trade certifications, OSHA compliance, site inductions
Hospitality
Food safety, alcohol permits, health department compliance
Aviation
Type ratings, medical certificates, recurrent training
Security
Guard licensing, firearms qualifications, clearance tracking
Education
Teaching licenses, endorsements, professional development
Industrial
Plant certifications, shutdown compliance, maintenance qualifications
Staffing & Crew
Multi-industry crew deployment, cross-sector credential management
Ready to WIP your workforce
into shape?
Start tracking credentials, managing compliance, and deploying personnel with confidence, from the office and from your workforce's phones, in whatever industry you work in.
14-day free trial -- No credit card required -- Cancel anytime